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1. Alien
Registration |
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According to the Alien Registration Law, foreigners
who stay in Japan must apply for alien registration at the city hall of the area
where they reside within 90 days of the date of entering Japan. For registration
a passport and two photos (5cm × 5cm each) are necessary. Since the Certificate
of Alien Registration is necessary immediately after entering the university
(for application for registration for foreign students' medical assistance, etc.)
, please complete your registration as soon as possible.
| (1) |
You must register within 90 days
after entering Japan. When a child is born, you must register him/her within
60 days. |
| (2) |
You must always carry the Certificate
of Alien Registration with you. (If you carry this certificate, you do not have
to carry your passport) |
| (3) |
If you lose the Certificate of Alien
Registration, you must report to the city hall within 14 days. |
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Main city halls
Seta Branch of Otsu
City - Phone: 077(545)2480
Otsu City Hall Phone: 077(523)1234
Kusatsu City Hall
Phone: 077(563) 1234
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| (4) |
The period of validity of the Certificate
of Alien Registration is 5 years. If you intend to stay more than 5 years, apply
at the city halls mentioned above within the last 30 days before the certificate
expires. Your passport and two photos (5cm × 5cm each) are necessary. |
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2. Extension
of Period of Stay |
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The legal maximum period of stay for a foreign student
in Japan is two years. It is necessary to renew the residence permit if you wish
to stay longer. You must apply for the renewal at a regional immigration bureau
from 2 months to 10 days before the expiration date of the certificate. The locations
of the offices of the Regional Immigration Bureau are shown on page 38. To apply
for renewal, the following things are necessary.
| (1) |
Application for Extension of Period
of Stay (Zairyukikan Koshin Kyoka Shinseisho) The form is available at the Immigration
Office. |
| (2) |
Certificate of Registration (Zaigaku
Shomeisho) |
| (3) |
Certificate of Academic Records (Gakugyoseiseki
Shomeisho)
Since research students do not receive grades, their academic advisors'
comments and a document which certifies the contents and results of the research
are required. |
| (4) |
Evidence of financial support |
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- Japanese Government Scholarship students need a Certificate of Guarantee (Hoshoshomeisho)
- Private students are requested to submit a proof of who is paying the tuition fees and other expenses in Japan and how: evidence of remittance, evidence of financial support and certificate of scholarship, etc.
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| (5) |
Passport |
| (6) |
Certificate of Alien Registration |
| (7) |
¥4,000 revenue stamp("Shunyu-inshi",
for the renewal fee)
Buy this stamp near a regional immigration bureau |
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3. Temporary
Leave and Re-entry |
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If you temporarily leave Japan during a summer vacation,
etc., you must obtain permission from your academic advisor and report to the
Student Division (Gakusei-ka). Also remember to get a re-entry permit at a regional
immigration bureau before leaving Japan.
A reentry permit is valid up to one
year.
Requirements for Application (for re-entry)
| (1) |
Application for Reentry Permit (available
at a regional immigration bureau) |
| (2) |
Passport |
| (3) |
Certificate of Alien Registration |
| (4) |
Student I.D. or other I.D. |
| (5) |
Permit for Temporarily Leave (from
SUMS) |
| (6) |
¥3,000 revenue stamp ("Shunyu-inshi",
as the fee) |
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4. Engaging
in Outside-of-Status Activities and Part-time Jobs |
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Since foreign students come to Japan for study and
research in this university, they cannot be engaged in activities other than
ones that are related to study and research. However, if you apply for other
activities at a regional immigration bureau and are accepted under the condition
that the activity will not hinder your study (or research), you are able to work
part-time (except in a business affecting public morals) up to within 28 hours
a week (the long term closed period such as summer vacations is within 8 hours
a day. If you work without the legal permission, you will be expelled from this
country. This permission is necessary even when graduate students work at the
university as teaching assistants.
Requirements for Application
- Application for Permission to Engage in Activity Other Than That Permitted
under the Status of Residence Previously Granted (Shikaku-gai Katsudo Kyoka Shinseisho)
(available at a regional immigration bureau.)
- Documents, etc., that describe your work (a written contract of employment
[a copy], a business guide book of the company, etc.)
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5. Change
of Status of Residence |
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If you have entered this university with a visa other
than a student visa, change your visa to a student visa as soon as possible.
Requirements for Application
| (1) |
Application for Change of Status
of Residence (available at a regional immigration bureau) |
| (2) |
Application Form (Your own letter
is required which shows the specific reason why you need the change.) |
| (3) |
Acceptance Form for entering the
university (Gokaku Tsuchisho) (a Certificate of Registration [Zaigaku Shomeisho]
is required for students who have already started school.) |
| (4) |
Letter of Guarantee (Mimoto Hoshosho,)
Guarantor's Job Certificate (Zaishoku Shomeisho) and Certificate of Tax-payment
(Nozei Shomeisho) |
| (5) |
Passport, Certificate of Alien Registration |
| (6) |
¥4,000 revenue stamp ("Shunyu-inshi'',
as the fee) |
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6. Procedure
for Bringing One's Family to Japan |
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When you wish to bring your family to Japan, you have
to obtain a Certificate of Eligibility which is necessary for your family to
apply for a visa at the Japanese Embassy in your home country. You need to present
the following materials.
Normally it takes about a month to receive a Certificate
of Eligibility. However, it might take more time owing to individual circumstances.
Therefore, when considering inviting your family to Japan, it is advisable of
you to apply early.
| (1) |
Application for Certificate of Eligibility
(one application form for each member of your family, available at the Immigration
Office) |
| (2) |
Proof of ability to support one's
family (ex. Japanese Government Scholarship Certificate; Proof of receipt of
scholarship; Proof of existing savings or Remittances from one's home country) |
| (3) |
Certificate of university registration
("Zaigaku-shomeisho") |
| (4) |
Proof of relationship (ex. copy of
marriage certificate, birth certificate) |
| (5) |
Two photos of each applicant (the
clear ones with no hat, blank background.) (4 × 3cm) |
It might be necessary to provide other documents in addition to those detailed
above. Please contact the Immigration Office for further details. |
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| ZIP : 520-2192 /
Seta Tsukinowa-cho, Otsu, Shiga, JAPAN / Shiga University of Medical Science
/ TEL:(+81)77-548-2111 |
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